![]() ![]() Per Diem RatesĮffective for travel beginning March 1, 2023, the University will now reimburse meal per diems at the rates set by the US General Services Administration (GSA), US Department of State, and Department of Defense, as applicable. may not be duplicated in reimbursement requests. The cost of tips paid out of pocket to porters, baggage carriers, hotel staff, etc. Incidental expenses are also included in the per diem rate. A traveler may be reimbursed, if requested, for breakfast even if their lodging establishment offers a free breakfast. The cost of meals included in other related activities (registration fees, conference costs, hotel registration, etc.) may not be duplicated in reimbursement requests. Tax and tips for meals are included in the per diem rate. Reimbursement of meals outside of overnight travel is not permitted. For all other travelers, the correct per diem rate will need to be determined as detailed below. ![]() For employees, Concur will populate the correct per diem rate based on the destination, dates of travel, and meals selected by the employee. Partial day reimbursement is possible when the partial day is the day of departure or return for a trip, but it must be in conjunction with an overnight trip taken. University travelers are only eligible for per diem reimbursement when they make an overnight trip. Reimbursements will be made at the amount authorized based on the location and dates of travel. while traveling, the employee must be acting in their official capacity as required by their work activities.being at least 35 miles from the employee's normal duty station or home and,.Per diem is an allowance related to meal costs (including tax and gratuities) and incidental expenses such as tips given to porters, baggage carriers, hotel staff, etc. For the purposes of determining eligibility for per diem, travel status means: University faculty, staff, students, affiliates, and independent contractors may be reimbursed per diem for meals and incidental expenses (M&IE) incurred while traveling on University business. This procedure applies to all employees (faculty, staff, employed students, and senior University administrators) and non-employees (non-employed students, independent contractors, and University affiliates). This procedure ensures compliance with State of North Carolina travel regulations as defined by the legislature and communicates current rates as set by the US General Services Administration (GSA), US Department of State, and Department of Defense as applicable.
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